Job Title: Office Manager
Supervisor: Director of Finance & Operations
Employment Status: Full-time, Non-exempt
Pay Rate: $55,000 – 62,000

About Impact of Education

Impact on Education is a nonprofit foundation supporting nearly 28,000 students and 4,000 educators across 56 public schools in Boulder Valley School District (BVSD). Our mission is to support Boulder Valley public school students with community funding and resources in order to meet critical needs and eliminate opportunity gaps.

BVSD has one of the widest and most persistent opportunity gaps in the state, so we prioritize programs and investments that serve low-income and historically marginalized students. Our work engages students and empowers educators to ensure students have access to the resources they need, when they need them.

We are a small team of passionate, driven, and dedicated professionals who are committed to making a difference in the lives of students. You’ll be part of a fun and flexible environment, with a team that loves to collaborate. We believe a positive work environment is essential to success and strive to create a space where everyone feels valued and appreciated. If you’re looking for a challenging and rewarding opportunity that will strengthen the ability of BVSD to deliver excellent and equitable public education to students, we encourage you to apply to join our team. 

About the Role

The Office Manager is a key member of our team, responsible for ensuring the smooth operation of our office and supporting the staff in achieving our organizational goals. This role requires strong organizational skills, attention to detail, and desire to continue learning and improving our systems and processes.

Impact on Education’s offices are located in Louisville, Colorado. This is a hybrid position with three in-office days per week (Mondays and Wednesdays required, a third day negotiable), and two remote days per week. There are times when we may work on evenings or weekends to support IOE programs and outreach events.

Key Responsibilities

Office Administration:

• Manage daily office operations, including supplies and equipment maintenance.
• Assist staff with troubleshooting office systems and equipment.
• Maintain organized electronic and paper filing systems for efficient document management.
• Coordinate office cleaning, maintenance, and repairs.
• Foster a positive organizational culture by managing staff and board recognition and appreciation

Communication and Coordination:

• Act as the primary point of contact for internal and external communications.
• Schedule and organize meetings, events, and volunteer activities.
• Prepare meeting agendas, materials, and presentations.
• Assist with logistical support for special events and outreach activities. 

Bookkeeping Support:

• Perform basic bookkeeping tasks and maintain accurate financial records.
• Support grant-related reporting and financial documentation.

Outreach and Fundraising Support:

• Assist with publishing online and digital content.
• Help coordinate logistics for fundraising and outreach meetings and events.
• Attend outreach events and support donor, partner, and volunteer appreciation communications.

Program Support:

• Assist in collecting and organizing program data for reporting purposes.
• Support program staff with administrative program-related tasks

Travel: none

Leadership responsibilities: none

Physical Requirements:

• Prolonged periods sitting or standing at a desk and working on a computer
• Must be able to lift up to 25 pounds at times

Benefits

• 401(k) with 4% match 
• Health insurance
• Dental, vision, life, and supplemental benefits available
• Starting at 16 days of paid time off, 11 paid holidays
• Reduced summer schedule
• Paid volunteer time off

About You

Qualifications:

• Education – associate or bachelor’s degree in business administration, nonprofit management, or a related field; equivalent work experience can be substituted.
• Experience – 2+ years of experience in office management or administrative support.
• Demonstrated Skills
  • Organized and able to prioritize work effectively to meet deadlines
  • Executing tasks with little or no supervision
  • A team player who is proactive, energetic, and hardworking
  • Ability to handle confidential information with the utmost discretion
  • Excellent written and verbal communication skills
  • Proficient in Microsoft Office and Google suites

Desired Competencies:

• Basic bookkeeping knowledge
• Familiarity with Asana or similar task/project management software
• Passionate about our mission and public education
• Bilingual (English and Spanish)

Application Instructions

Qualified applicants are encouraged to upload their resume and a cover letter summarizing interest in the position and relevant skills and experience.

We believe in potential and passion. If you’re enthusiastic about this opportunity, even if you don’t check every box, we encourage you to apply and share what makes you a great candidate!

Click here to apply.

Applications are due Sunday, December 1, 2024.

As part of the screening and application process, we will request a writing or work sample. The position will remain open until filled. No phone calls, please.

Nothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.